Introduction:

The amount of time an employee spends on administrative work such as applying for leave or filing claims can be quite a lot if we look at the flow of information from the application to the approval process. This is due to the handling of the administrative work manually, such that the forms are passed physically from one department to other departments. Human error and loss of physical documents during transfers also contribute to the amount of time taken for processing. The time taken may also be further aggravated in this situation, as the human resource manpower may not be able to cater to the employees. Organizations realize that internal efficiencies are just as important as external productivity and employee satisfaction is co-related to external productivity towards their work.

MONA Computer Systems (MONASYS) understands that and encourages companies to empower their employees such that they are allowed to apply leave electronically and check for their reimbursements on the web instead of calling the HR or Accounts department. What is eLeave? The Electronic Leave System (e-Leave) is a leave application system, which provide users with the method of applying and receiving leave requests on-line where all leave records are updated automatically and precisely. The employees can also look after their leave balances so that they will not over use their entitled leave days. Some examples of leave would be annual leave, medical leave, maternity leave, paternity, marriage, examination and unpaid leave.

By using our e-leave system, the user can utilise the following functionalities. An authorised user can login and apply, extend, modify and view his or her leave status online. The authorised user can also apply for Medical Claims and Hospitalisation. The Manager can then approve, reject, plan and view the status of the leave. Leave can be informed through a third party. The Administrator is able to view the Reports.

Compared to the old paper-based system that takes from one to three days, e-Leave allows the application process to be done in only one minute. This system is also cost-effective in the delivering and filing of information, eliminating the use of paper altogether. It helps your organisation to increase productivity in a paperless concept. It allows your employees to log on to the Internet or Intranet to apply for leave online. The e-Leave System is as easy as surfing the Net. It is purely a web-based technology where no special settings are required on the client’s side. This system can be customised and also can be integrated with any existing application. Benefits can be seen in the overall turnaround time taken for these processes being shortened; information can be available at any time through self service and not dependent on the presence of someone who is only around during the office hours. When we think of the Return on Investment, the cost is only a few cents per day.